Download a PDF of the October Board Meeting Minutes here.
Call to Order
- Anita called the meeting to order at 8:07am
Additions to or deletions from the agenda
- No additions to or deletions from the agenda
Conflicts of interest
- No conflicts were brought forward
Board and Staff Attendance
- Kallie Cooper, Anita Hardy, Megan Larson, John Jerome, Brian Graves, Bryan Thomas, Gary Green, Curtis Smelker and Tracey Jensen
- Guest Introductions
- Representatives from DOLA on the call: Gail Langley, Traci Stoffel and Chris La May
- Other guests in attendance: Nic Redavid, Sarah Braun, Erin Ramler and Emma Hanson. All have applied to join the Main Streets board.
- Consent Agenda (seeking motion to approve)
- Approval of Minutes from last meeting (September, 2020) (see attached)
- Financial Report (see attached)
- Committee reports and Director’s report (see attached)
- Bryan moves to approve Consent Agenda; John seconds
- Motion carries unanimously
- Committee Updates
- Promotions
- Promotions Committee Chair, Megan Larson, outlines some of the accomplishments of the committee this past year, including:
- Launch and pivot to virtual of the Front Porch Friday Happy Hours
- More virtually engaging initiatives including the Show Your Mask Challenge and Window Decorating Contest
- Currently hosting a food drive and working on cleaning up the logo
- Looking forward to creating more fundraising events and potentially a Farmers’ Market next year
- Design
- Design Committee Chair, Erin Ramler, outlines some of the accomplishments of the committee this past year, including:
- The flower planters and turning those over from summer to fall
- New banners
- Registering for a national mural registry
- Working on a tour of lights for the holidays
- Organization
- Organization Committee Chair, Bryan Thomas, outlines some of the accomplishments of the committee this past year, including:
- Graduate status application work and assistance
- Filling vacancies on the board
- Working through a new office location
- Financial Sustainability
- Financial Sustainability Chair, Gary Green, outlines some of the accomplishments of the committee this past year, including:
- Working through COVID and the reduction in revenue
- Balancing the budget with some expense reductions
- In addition to committee updates, DOLA representatives Gail, Traci and Chris presented to the board. Please see the full presentation for all details. Here are some highlights:
- Congratulations to Wellington Main Streets on earning Graduate status and the successful Tastemade video.
- Kudos, also, on being the clear lead for the Wellington business community, especially during COVID.
- Financial Sustainability Chair, Gary Green, outlines some of the accomplishments of the committee this past year, including:
- Organization Committee Chair, Bryan Thomas, outlines some of the accomplishments of the committee this past year, including:
- Design Committee Chair, Erin Ramler, outlines some of the accomplishments of the committee this past year, including:
- Promotions Committee Chair, Megan Larson, outlines some of the accomplishments of the committee this past year, including:
- Promotions
- Outline of different ways DOLA can help our program, including a Coronavirus Relief Fund, consulting services, placemaking opportunities and a staff architect to help, as needed.
- COVID Update
- Kallie outlined that we have about 1.5 weeks left on a deadline imposed by the county to get our COVID-19 numbers down. Should we not see a reduction in numbers before then, we’ll likely be moving back to a Level 2: Safer at Home designation. This will impact our local businesses, so we need to do what we can to minimize numbers.
- Kallie has applied for the Energize Colorado Gap Fund on behalf of Main Streets. The application closes on October 26th.
- Directors Update and Events Discussion
- Annual Meeting
- We are proceeding as normal with plans. If things change with the County’s order, we may need to talk about plan B.
- Trick or Treat
- We are proceeding as normal with plans. If things change with the County’s order, we do have a plan B in place that involves pre-stuffing the bags with candy and doing a drive-through hand out. If all else fails, the bags are not dated, so we could use next year, too.
- Well-o-Rama
- In order to plan effectively, we need to go through the process of applying for a waiver through Larimer County to host these events, even though they aren’t until next summer.
- Kallie and the promotions committee will explore options for being able to host events in accordance with the current county orders.
- Farmers Market
- In order to plan effectively, we need to go through the process of applying for a waiver through Larimer County to host these events, even though they aren’t until next summer.
- Kallie and the promotions committee will explore options for being able to host events in accordance with the current county orders.
- Annual Meeting
- Board of Directors Elections
- Erin, Nic and Emma each gave brief introductions.
- Currently, we have 3 positions on the board open. Per our bylaws we can have up to 15 seats. Right now, we have 7 applicants for the board.
- The nomination committee (Tracey, Anita and Megan**) recommend expand the board from 9 seats to 11 seats. That would allow us to bring 5 of the 7 applicants onto the board.
- Tracey mentions her history with the board and how she was in favor of having a smaller board, just a few years ago. But she now thinks an 11-person board would be beneficial for this season of the board. Right now, we’re very much in a “do” phase and it would be nice to have some additional help.
- Curtis questions whether there would be issues with reaching a quorum after expanding to 11 seats. He also mentions concerns about communicating openings.
- Bryan wonders if we, instead of adding to the board, bring people onto committees instead and look at expanding our board next year.
- Megan moves to expand the Main Streets Board from 9 seats to 11 seats; Tracey seconds. Roll call is taken:
- Yeas: Curtis, Megan, John, Brian G, Tracey, Anita
- Nays: None
- No-vote: Bryan T (technology issue?) and Gary (had to leave meeting)
- The nomination committee to work on the best way to manage ballots**It was discovered, after the meeting, that Megan’s term was actually up for re-election, as she is the 2nd replacement for a seat that had been vacated mid-term. Megan is recusing herself from the nomination committee moving forward and Bryan Thomas has agreed to replace her.
- Adjourn
- Anita adjourns meeting at 9:28am.
The board may call an executive session if needed to discuss personnel or other private matters.
Next Meeting: November 13, 2020 6pm – Annual Meeting and Dinner