Wellington Main Street Board of Director’s Meeting
October 9th @ 6:00 pm at the Kinzli Conference Room
- Call to Order
- October 9, 2019 @ 6:08 pm
- In Attendance: Brian, Gary, Bryan, John, Karin, Linda, Curtis, Kallie
- Additions to or deletions from the agenda
- Removed Line 3 Membership Discussion to November Board Meeting
- Conflicts of interest
- None
- Introduction of Guest
- None
- Consent Agenda (seeking motion to approve)
- Approval of Minutes from last meeting (September, 2019) (attached)
- Financial Report – September reports (attached)
- Remove Profit/Loss by Class Document from future reports
- September Committee reports and Director’s report (see attached)
- Gary made motion to approve agenda; seconded by Bryan Thomas; motion passed unanimously
- Mural Update (5 minutes)
- Meeting with Dynamic Image, the Design Committee, and Brian is scheduled for 10/10 at 8:30 am to discuss the design concept for the mural.
- Fund Raising 2020 Project – Flashing Crosswalk Signage (10 minutes)
- Based on John’s recommendation, the Board decided to retain the fundraising money from this upcoming year’s events, but we allocate the 2020 DOLA mini grant ($5,000) towards the flashing crosswalk signs. Kallie will also be applying for the AARP Walkability Grant ($5,000) to contribute to the project.
- Christmas Décor: 1K left in Design Budget, would like to use remaining $700 from Brewfest for additional Christmas décor. (5 minutes)
- Gary made motion to approve; seconded by Linda Kinzli; motion passed unanimously
- Office Location (5 minutes)
- Discussion about moving office locations. John addressed the concern, after feedback from the Board of Trustees, of funds being removed from the Main Street budget if we decided to move, rather than allowing the program to reallocate those funds. John also suggested that the Board of Trustees would need to approve the lease agreement and move before any decision on our part can be made. Kallie will reach out to Ed Cannon to discuss those details further and address it via email with the Board. Brad March will be sending a lease agreement that will need to be signed by the Mayor for us to move forward with the move.
- Board Retreat (5 minutes)
- The Board is in favor of utilizing DOLA scholarship opportunities to hold a Board Retreat and Vision, Mission, Strategic Plan/Work Plan session in January. Kallie will reach out to Gayle about the possibility of scheduling that event on our regular Board meeting night in January (January 8th, 2020)
- Annual Dinner/Board Election (3 seats) November 6th (5 minutes)
- Annual Dinner will be held on the November 6th at the TBar from 5:30 – 7:30 pm. John Jerome and Tracey Jensen have both expressed their desire to remain on the Board for another term. Linda would like to open up her position to interested individuals. Kallie will send out a separate email regarding interest and to direct email requests to Brian Graves.
- Board Nominations (5 minutes)
- (see above, addressed line items 8&9 simultaneously) Recommended individuals that we know of right now are Peter Pronko, Rebekka Kinney, and Kelly McDowell. Linda Kinzli will reach out to these individuals to gauge their interest.
- Other (3 minutes each)
- Changing Bank Statement Date – We will be looking into changing our bank statement date from month end to the 20th of each month to give our accountant adequate time to get us financials prior to each Board meeting. The Board will need to be aware that November’s financials will only include a partial month of October.
- Need volunteers to help with the Trick-or-Treat event and the Holiday parade. Kallie will send additional details out in the upcoming weeks.
- Economic Vitality Update:
- The EV Committee recommends that we do not have Michelle Vance (the Town ED) become a member or the committee, however, we will offer a standing invitation to our meetings for her to contribute and offer up her ideas and advice where the Town is involved. Board approves this unanimously.
- The EV Committee will be changing the last sentence of its focus statement to read “create a supportive environment for entrepreneurs and innovators in the Main Street Program Area” to help clarify our focus.
- Program Boundaries: The EV Committee made a recommendation for a change to the MS Program Boundaries. The new boundaries would better reflect the historic area of Wellington. The Board would like the new area to be brought up at the Annual Dinner and offered up for discussion as there would be some businesses that are in our current boundaries that would be taken out as a result of the change.
- Adjourn
- Brian moves to adjourn meeting @ 7:15pm
The board may call an executive session if needed to discuss personnel or other private matters.
Next Meeting: November 6th, 2019 Location and time to be determined for Annual Meeting.