Board of Directors Meeting: June 12th, 2019

  • Call to Order at 6:05 pm
  • In Attendance: Brian, Michelle, Gary, John, Kallie, Annie, Tracey, Curtis *arrived at 6:30 pm, Linda
  • Additions to or deletions from the agenda
    • Annie – change in how we are paying Tammy for watering the flowers downtown
      Conflicts of interest: None Identified
  • Consent Agenda (seeking motion to approve)
    • Approval of Minutes from last meeting (May, 2019) (attached)
    • Financial Report – May reports (attached)
    • Committee reports and Director’s report (see attached)
      • Brian made motion to approve consent agenda; seconded by Gary; motion passed unanimously
  • Planter Program Update
    • Plants are planted! Thank you Karin and Sandy!
    • Watering and Recap
      • Tammy would like to be paid directly for watering the flowers.  Annie sent her a W-4.  Discussed only needing to provide her with a 1099 and have her sign a Contractor Agreement for liability reasons; which will be emailed to Annie from Michelle.
  • Mural update – Train Depot Mural on lumber yard building
    • First part of the mural is done and the second wall is primed.  Work should be completed by early July.
  • Volunteers for the 4th of July float? Rick not available to help
    • Annie and Kallie will arrange to walk in the parade with the WMSP banner and possibly pass out candy.  Not doing a float with the Chamber as they will do their own this year promoting the Circus. Will use the parade as an opportunity to promote Well-O-Rama.
  • Combined membership update (Tracey)
    • There will be a committee meeting next Thursday, 6/20 to discuss further
  • Membership exchange with Historic Larimer County
    • Exchange for membership is approved unanimously
  • Open Board Seat – Appoint new Secretary
    • Linda nominates John for board seat; Gary seconds; all in favor.
    • Brian nominates Gary as Secretary; Linda seconds; all in favor.
  • DDA Education
    • There is no funding this year for education.  Will plan on setting up a day for consulting next year for the purposes of finding out what type of funding to go after.
    • Brian will continue to collect information about the program.
  • Review 2019 Work Plan
    • Board members will send suggestions for ground rules to Annie via email. Kallie will be sending a Dropbox link to Board Members in order to share documents.
  • Brewfest Recap
    • Received feedback from ~100 people.  Will make the event a little shorter next year. Raised $8200.00.  Money will go to the Knaack of It Automotive mural, flower planters, and possibly a WMSP tent and sign for building, and maintenance to sign on the West end of Cleveland. Will look into getting electricity to both signs for the lights. 
  • 2nd Mural Proposal – Knaack Auto – Brewfest Funds
    • Reviewed scope of work.  Need approval for $1,450.00 of Brewfest funds to be directed toward the mural. Linda makes a motion to pass; John seconds; approved unanimously. 
  • Other
    • Board will schedule an executive session to discuss a possible replacement for Annie
  • Adjourn
    • Gary motions to adjourn at 7:14 pm

The board may call an executive session if needed to discuss personnel or other private matters.
Next Meeting: July 10th, 2019 at 6:00p at Kinzli Real Estate office.

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Wellington, CO 80549

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Wellington, CO 80549

Call

970-568-4985

Email

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